Before the advent of virtual data rooms when companies were sold or raised capital, the business purchasing the company had to request financial and historical business documentation from the seller. The documents were kept in a safe place where stakeholders could look over the documents. The information rooms are now replaced by virtual data rooms which allow for easier review and share documents.
In the process of launching your data room, you need to think through what you’ll need and who you’ll be sharing access to. Based on where your startup is at, certain files could be more important than others. For example, if your company already has a successful track record, investors may require more detailed revenue and cost projections than if the company is still in its initial stages.
Once you’ve decided what you want to include in your file arrange it and upload it. Create an organizational system that is appropriate for your particular business and use consistent naming practices to make it easy to find documents. It is also a good idea to include relevant metadata within the files to provide more context. Also, group related files together in subfolders to make it simpler for users to locate the information they require.
After you have uploaded all the required files, you can go through and assign access to users in the Dataroom Documents section (if you are using the Pro version). You can either select individual documents and select appropriate access groups or click on ‘Add a new group(s) to add more groups.
https://dataroomreview.org/virtual-data-room-solutions-for-changing-simple-workflow/